LP2 Guidelines

Approved by the
Advisory Board
on 10/26/23

Statement of Purpose

The mission of the Lifelong Peer Learning Program (LP2) is to promote a diverse, dynamic, high-quality academic community of adults engaged in lifelong peer learning as an integral component of the CUNY Graduate Center (GC). Housed within the GC’s Office of Academic Initiatives and Strategic Innovation (AISI), LP2 is a vibrant community of adult learners leading and taking study groups based on the principles of peer learning. The Advisory Board (Board), along with the designated LP2 Director from AISI (Director)a, work together to advance the LP2 mission and goals within the LP2 community and in relation to the GC. For these purposes, the Board members endeavor to:

  • set standards to ensure a broad curriculum intended to attract and intellectually challenge the members;
  • foster opportunities for academic and administrative participation, leadership, and social interaction for members;
  • elicit and respond to members’ views through regular communication with the membership and committees;
  • set standards that promote the recruitment and selection of a diverse membership interested in significant peer learning; and
  • serve as a model for successful peer learning for other institutions and organizations.

I. NAME

  1. The program name shall be the Lifelong Peer Learning Program (LP2) of The CUNY Graduate Center.

II. LP2 MEMBERSHIP

  1. Candidates for membership must attend an information session, complete an application form, and be interviewed by a member or members of the Admissions Committee. Admissions criteria are set forth by the Admissions Committee in consultation with the Board and the Director. Recommendations for acceptance shall be made by the Admissions Committee and forwarded to the Director, who shall make the final decision in consultation with the Admissions Committee. Candidates are considered for fall start or spring start. Those who are accepted for a fall start may participate in summer study groups and Special Interest Group (SIG) activities. Those accepted for spring may participate in winter Special Interest Group activities.
  2. LP2 membership fees provide for enrollment in a minimum of two LP2 study groups each fall and spring semester, including the study groups a member may be coordinating, and a maximum of three study groups each fall and spring semester not including the study groups a member may be coordinating. A separate membership fee is charged for the LP2 summer semester. The Director, in consultation with the Executive Committee and the Curriculum Committee Chair, shall have the discretion to allow members to register in a fourth study group, without additional fees, when openings exist in study groups after completion of the registration process. The Director shall also have discretion to suspend members from membership for non-payment of fees. The Institute for Education in Retirement, Inc. (IER) offers a limited number of needs-based scholarships to help members cover membership fees. LP2 membership fees are set by AISI in consultation with the Board.
  3. Maintaining active LP2 membership status requires a member to enroll in at least two LP2 study groups in each of the fall and spring semesters. At the discretion of the Director, this requirement may be waived, and fees adjusted for members enrolled in only one study group. Maintaining active status further requires the member, at a minimum, to participate from time to time as a study group coordinator, advance study group discussions, serve on a committee, and/or give other service as shall support the general welfare of LP2. In addition to suspension for non-payment of fees, the Director, in consultation with the Board, may also suspend a member for other violations of the Guidelines and rules of the LP2 program as outlined in the LP2 Member Handbook (the Handbook). Revised annually, the Handbook supplements information in the Guidelines about program and institutional opportunities, services, academic policies, committee procedures, and other program operations. The Director shall be responsible for approving a leave of absence to members who request it based on appropriate and consistent rules for granting a leave of absence. Each semester the Director shall advise the Board of the number of members on a leave of absence. Wherever these Guidelines refer to active members the term “active” shall be construed to not include members on a leave of absence.2.
  4. In consideration of the purposes of LP2 and the requirements of membership, a review of new members may take place during the initial years of membership. Future reviews may be requested by the Director. Procedures for review shall be determined by the Director and the Director shall have final authority to account for special circumstances and needs in the process of membership review; provided, however, that the Director, in consultation with the Executive Committee, shall develop an outline for review of members’ contributions to LP2, documented in the Handbook.

III. PROGRAM GOVERNANCE

  1. The role of the Board is to work collaboratively with the Director on the creation and implementation of policies and procedures that support the mission, goals and success of the LP2programs and membership, as outlined in the Handbook. The composition of the Board and the requirements for election and appointment thereto are set forth below.
  2. Twelve Board members shall be elected by the active members in accordance with the procedures outlined in Article III, section 3, below. Each elected member shall be elected to serve for a three-year term. The three-year terms shall be staggered such that each year the terms of four members shall expire and four new members shall be elected to fill the open seats, with the result that over each three years there will be a turnover of all twelve elected members of the Board. Three additional members of the Board shall be appointed by and from the members of the following Committees: Admissions, Curriculum and Diversity, in consultation with the Executive Committee and the Director. The Board may invite a retiring Chairperson to serve on the Board for a term of one year as Chairperson Emeritus. The Treasurer of IER shall also be a member of the LP 2 Board. All Board members have full voting privileges.
  3. The members of the Board elected by the active members shall be elected in accordance with procedures established annually by the Nominations and Election Committee, in consultation with the Executive Committee, and implemented by the Nominations and Election Committee. The members of the Nominations and Election Committee shall use their best efforts to ensure that at least one Board member has been an LP2 member for three years or less.
  4. The officers of the Board, who shall comprise the Executive Committee, shall be elected annually by the Board and shall consist of a Chairperson, Vice-Chairperson, Secretary, the Treasurer of IER, and any other Board members as the Executive Committee, in consultation with the Board, determines. The Executive Committee shall consult with the Director on setting the agenda for Board meetings. The Executive Committee and Director will consult as needed between Board meetings.
  5. Except for the Chair and Vice-Chairperson, no member may serve on the Board for two consecutive terms but may stand for re-election after a one-year hiatus. The Chair and Vice-Chairperson may stand for re-election and serve for two (but not more) consecutive terms without a one-year hiatus. The Nominations and Election Committee may ask the Board, in consultation with the Director, to set aside the two consecutive terms prohibition provision if there are not sufficient eligible candidates. Each Board member shall continue in office until his or her term of service has concluded and successors shall have been elected or appointed. Any Board member, elected or appointed, may be removed by the Board, for cause, by a vote of two-thirds (2/3) or more of the remaining Board members recommending such removal and after consultation with the Director.
  6. Other than the size of the Board, to be determined in accordance with this Article III, any alteration in the composition of the Board shall be by amendment of these Guidelines as set forth in Article X. Ad hoc or temporary, non-voting members may be added at the discretion of the Board after consultation with the Executive Committee.
  7. The Board shall meet on a monthly schedule during the academic year. A majority of Board members shall constitute a quorum. A special meeting of the Board may be called at any time by the Chair, by demand of a majority of the Board members, or by the Director in consultation with the Chair. A Board action may be taken without a meeting, if members of the Board necessary to approve such action at a meeting, consent in writing, in which event such meeting by consent shall be maintained in the records of the Board with minutes signed by the Secretary or another officer.
  8. The minutes of the meetings of the Board shall constitute the official record of LP2 and shall be available to the members on the LP2 website, the LP2 archives, and/or other LP2 online presence.
  9. Any active member may attend a meeting of the Board upon request to the Chair, with 24-hour notice, or at the invitation of the Executive Committee or the Board.
  10. The Board may go into Executive Session at any time.

IV. NOMINATIONS AND ELECTIONS

  1. Election of Board members shall be held annually in the spring term and installation of new Board members shall take place in May.
  2. Nominations for elections shall be closed on a date determined by the Board and the Nominations and Election Committee.
  3. Any active member who has completed at least one year of membership and has served or is serving in one or more of the capacities set forth in Article II, section 3, may be nominated to run for election to the Board with permission of the nominee, or may nominate himself or herself.
  4. The ballot order of the names of the candidates for election to the Board shall be determined by lot and the election shall be by secret ballot.
  5. The three committee representatives to the Board shall be nominated in the Spring term by their committees and approved by the Executive Committee in consultation with the Director. The three committee representatives’ terms shall be for one year, co-terminous with the terms of elected members, and may be re-nominated to serve for up to two additional one-year terms by their respective committees, not to exceed a maximum of three consecutive years.

V. BOARD VACANCIES

  1. When vacancies on the Board occur, the Board shall appoint replacements for the balance of the academic year of the vacant seat; such replacements shall have full voting privileges.
  2. A Board member appointed to fill a vacancy in an elected seat and who has served for one year or less may stand for election in the next subsequent election for a full three year term, notwithstanding that election for a three-year term pursuant to the allowance under this section shall extend the term of the Board member for longer than three years.

VI. THE DIRECTOR

  1. The Director of LP2 is appointed by and reports to the Dean of AISI.
  2. Consistent with GC requirements, only the Director or the Director’s designee, including the Board, Executive Committee, or a committee chairperson, may represent LP2 in public assemblages, publications, and in any communication or interaction with other organizations.
  3. The Director may participate in all meetings of the Board without a vote.
  4. The Director, in consultation with the Executive Committee, serves as the decision making authority for all issues pertaining to LP2, subject to review by the Dean.

VII. STUDY GROUPS

  1. Central to the purpose of LP2 shall be the development of peer-led study groups.
  2. A study group may be proposed to the Curriculum Committee by any active member.
  3. All study groups and their coordinators shall be subject to approval by the Curriculum Committee in consultation with the Director.
  4. All study groups shall be conducted in accordance with the LP2’s policy of peer learning.All study groups shall be conducted in accordance with the LP2 policy of peer learning, described in the Handbook.
  5. Membership in study groups shall be determined in accordance with registration procedures established by the Director or Director’s designee, in consultation with the Executive Committee and the Curriculum Committee, and described in the Handbook.
  6. Coordinators shall meet as a group at least once each academic year, such meetings to be organized and chaired by the Curriculum Committee Chair in consultation with the Director or the Director’s designee(s).
  7. Attendance in any study group shall be limited to enrolled members; provided, however, that guests may be invited by the coordinator(s) under conditions set by the Director. Guests shall not be considered as members of the study group and shall not have the privileges of members of the study group.
  8. Additional academic, cultural, and social offerings may be added to the program to elaborate on the peer-learning model with a peer-organized structure through committees and Special Interest Groups, as well as ad hoc seminars, meetings, and events that may be open to all members, the public and prospective members.

VIII. COMMITTEES

  1. The Board, through the Executive Committee, may establish or discontinue committees as it deems appropriate to carry out the objectives of LP2.
  2. The Chairperson of the Board or designee shall be a non-voting, ex-officio member of all committees.
  3. Each committee shall establish its terms and conditions of membership, with the consent of the Director and the Executive Committee. Terms and conditions shall include a maximum of five years of continuous service for the chair and four years for other members. Membership on the Admissions and Curriculum Committees shall include the condition that the member has coordinated at least one study group. The rotation of committee chairs will be tracked by the Executive Committee and administered by the Director. When committee member vacancies occur, the Committee chair shall appoint new members with appropriate qualifications, in consultation with committee members and the Director. Further policies and procedures are outlined in the Handbook.
  4. Committee members shall nominate their chairperson in consultation with the Director. Each committee, with the consent of the committee members, may also nominate a vice chairperson, in consultation with the Director and the Executive Committee.
  5. Each committee shall develop and submit to the Board for approval a statement that will include the committee’s functions and responsibilities and the means by which these are to be accomplished. The statement shall be reviewed by the committee every twoyears and submitted to the Board for approval.
  6. If requested by the Board, each committee shall submit a report setting forth the committee’s accomplishments for the past year and goals and recommendations for the upcoming year.

IX. MEETINGS OF THE LP2 MEMBERSHIP

During each academic year, at least one meeting of the general membership (General Membership Meeting) shall be convened by the Director for any one or more of the following purposes:

  • an an exchange of views and information among the Director, the Board, and the membership;
  • discussion of proposed amendments to the existing Guidelines;
  • programs of educational and cultural interest; and
  • such business as may be pertinent to the well-being and functioning of the LP2.
  • The Director and the Executive Committee shall consult and together set the agendas for General Membership Meetings.

The Director shall annually invite the Dean, and other members of the GC administration, faculty and staff to attend the General Membership Meetings.

X. AMENDMENTS TO THESE GUIDELINES

  1. A proposal to amend these Guidelines requires:
  • a. a majority vote of the Board in favor of presenting the proposal to the LP2 membership, or
  • b. a petition signed by no less than twenty-five percent (25%) of the total active membership within a thirty- day (30) period and delivered to the Executive Committee, and
  • c. consultation and review with the Director and Dean of AISI.
  1. After the action of the Board or the Executive Committee’s receipt of the proposal, the proposed amendment shall be discussed at a membership meeting convened for that purpose or at the next general meeting of the membership. If the time remaining in the semester is less than six weeks, such amendment shall be considered during the following semester (not including the summer semester).
  2. Prior to the general or special meeting, written notice shall be provided to all LP2 active members; such notice shall provide the text of the proposed amendment, the date and time of the meeting, and specification of the procedures and regulations which shall be applicable. Electronic notification is considered written notification under this provision.
  3. Subsequent to the meeting, voting on an amendment shall be by secret ballot. Within a reasonable time after the general or special meeting, ballots shall be provided to the membership.
  4. Votes by a minimum of thirty-three percent (33%) of the active members and the affirmative vote of two-thirds (2/3) of the ballots cast shall be required for adoption of an amendment.
  5. The Executive Committee in consultation with the Board and the Director, shall make all arrangements for the implementation of the foregoing procedures and determination of the results of the vote.

XI. PARLIAMENTARY PROCEDURES

  1. All decisions of the Board, the committees, or the general membership shall be made by a majority of those present, except as herein otherwise provided.
  2. Procedures shall be guided by the current Robert’s Rules of Order.


Adopted by Membership 10/25/2023

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